Deuteronomy 31:8
8 The LORD himself goes before you and will be with you; he will never leave you nor forsake you. Do not be afraid; do not be discouraged."
While that verse pertains to the Israelites, God's character stays the same. And when He promises you something, you can be sure that He will make a way and guide you through!
I am just now getting a chance to write about what's happened the last few days. Your encouraging words, and faithful prayers meant so much in my despair. But, I won't leave you in suspense any longer- the Lord went before us and worked everything out. Now for the lovely details, because it makes me so happy to reflect back on how gracious God was to me, even in my despair and pain:
The idea of another 2-3 weeks before our agency would get our paperwork was unbearable to me. Yes, in the grand scheme of life, 2-3 weeks isn't much. BUT, I also know that there is a domino effect, especially in international adoption. A few days can make a difference when it comes to a country's holiday season, an orphanage awaiting their renewed license, or a coordinator being on vacation. In my human mind, I was having a hard time coming to terms with it all because we've been working so hard.
Like I said, though, counter service on the apostilles was key. Here in Tennessee, I was going to do that and my brother was going to do that for us in California. If we sent off documents to Pennsylvania, even with overnight envelopes, it was estimated to take 10-15 business days. Eric has extended family in Pennsylvania, but we just couldn't ask his grandparents on either side to do this for us. The big city, traffic, and possible bureaucratic hurdles is simply too much at their age, and we knew that.
Eric and I agreed that the only way to get things done quickly was to do them ourselves. To mail things off and wait the 10-15 days was, we felt, irresponsible with our little girl waiting on us. What is a 12-13 hour drive when your daughter is at the end of all this mess?! So, as I gathered things for Colin and FedExed them so he could take care of the CA side of our paperwork, Eric wrapped things up at work with the intent of being gone Thursday and Friday. We were going to pack, leave in the morning Thursday, and have the birth certificate apostilled at the Pennsylvania Secretary of State on Friday. That left a bit of visiting with family and a return trip to Nashville on Saturday or Sunday. Well, we got to talking about the expense of it all- eating out, staying in a hotel, gas, missed work and so on. Eric figured it might actually be *cheaper* to fly there and rent a car for himself. So, he started browsing Expedia and Travelocity and the like and came up with a pretty good deal.
In the middle of that, Judy contacts me via e-mail and says that she's read the blog and could drive to Harrisburg for us. Judy and I have never met in person, ever. We've known one another the past two years through adoption forums and e-mails since we were both with the same Taiwan agency and logged in around the same time. Last year, she travelled and brought home her gorgeous son William. She knows the pain of paperwork, she knows the ache of waiting for your child, and she very clearly understands what we have at stake. What I also know about Judy is that she is detail-oriented, trustworthy, and a sister in Christ. So, I wanted to shout "yes!", "praise God, yes!", but didn't because there were things to work out.
Primarily, I hadn't heard back from the state of PA yet. CA had a live human answer their phone (amazing considering their budget issues right now, huh?) and I was able to confirm that someone could get counter service on our behalf, and that the certificates we had were signed by the right person, and were new enough etc. to be apostilled without glitch. So, I'd left a voicemail with the secretary of state's office in PA, but hadn't received a reply. This made us a bit nervous. "What if they turned Judy away?" "What if she went through all that and then we *still* had to drive out there?" But, the other reason I hesitated, was that I knew she wasn't in Harrisburg, and that she would have a lot to do with baby William in tow. Seriously, that is a LOT to do for someone you don't know! So, I outlined all that would be necessary to really, really drive home the inconvenience and give her a chance to back out.
All the while, Eric kept looking for flights. About an hour passed, and I think we figured that Judy gave it a second thought and realized that she'd made a mistake. We found a good deal on a flight/car combo that would save us money compared to the whole family driving out. We were on the "purchase" screen and I just felt like we should wait and make sure he could say with family overnight. Eric called his granny and, upon hearing her disappointment over the kids not coming too, he second guessed himself. "Maybe we should drive". That time was just long enough for Judy to respond with a definite "yes". So we were not more than 5 minutes away from clicking "purchase" on a plane ticket! Truly an answer to prayer!
The next morning I compiled Eric's birth certificate, checks, a checklist, and directions and FedEx'ed it to Judy.
When we realized it would all work out, Eric and I finished up assembling everything for our dossier. God also provided dear friends who were willing to have us come to their house late in the evening Thursday to notarize the huge heap of documents. Jason, Thank you!!!!
Friday, Eric took the day off work and Tim and Angie watched the kids so we could run around and finish up with getting county clerk certifications, and then head on to the Secretary of State office for Tennessee. We worked from 10am until about 4pm, and got it all done with 30 minutes to spare (the government office buildings close at 4:30pm). A little celebratory cupcake at Ivey Cake and we came home to collapse.
In the middle of all that somewhere, Colin e-mailed us to let me know that he was successful with our documents and that they were already back in the mail to our agency! My brother ROCKS!!!
The following morning, we double and triple checked everything (maybe quadruple), and took all 46 documents to Eric's office to use the super scanner. How cool is it that we were able to speedily scan everything and have it e-mailed to him automatically?! (technology has changed a LOT since my last office job!) Love that! The next stop was FedEx again. The guy remembered me from the other day and we were able to tell him that this was the most important box he'd see all day and that his company better not lose it! Seriously. I feel relief that it is out of our hands.
IFS will get the envelope from CA on Monday, the envelope from PA on Tuesday, and our 4.15 lb. box of documents on Tuesday. Whew. God has orchestrated this in a miraculous way! Operation BDHQ is underway!! :-)
Please pray blessings and grace and stamina for Judy who will be helping us tomorrow. She will be driving a lot, and will have William with her. Pray that he is a perfect angel and sleeps in the car and isn't fussy. Pray that no one gives her trouble at the Secretary of State counter, and that she has no lines to wait in. I am so grateful to her family for this, and feel like I'll be adding her name to the long list of people I must thank at the end of our adoption. I'm planning an Academy-like speech and will ignore any and all time limits! :-)
So, there you have it! While I was crying and panicking, the Lord was planning and going before us to smooth the path to Dorothy. He knew the hurdles ahead, and gave us the support to make it over them.
Now, for practical details that will hopefully save other adoptive parents from work/stress:
- ask up front if ALL of your documents will need apostille or authentication
- find out if your state will only apostille or authenticate documents with State Registrar, County Clerk, or Secretary of State signatures. If so, you must go to the county that the notary is commissioned and obtain their certification at the county level first.
- It is really super helpful to have all your documents notarized by notaries from the same county. We overlooked this part, and had to drive to 3 counties: Williamson, Davidson, and Rutherford. Let me just express my gratitude that TN counties are tiny and the drive was doable. Still a hassle, but doable.
- If you have any control over it, choose a notary from a county where the county clerk seal/certification is cheaper. It was $7 per document in Rutherford county, but only $3 per document in Davidson county (williamson was $5). I was very happy that most of our documents were from Davidson county notaries.
-There was little to no wait for all these papers (it's just not a popular service like car tags or something) so counter service is absolutely worth the time saved even if you have to drive a long distance to get there.
- And, lastly, this isn't really a tip (since you don't have any control over your state), but just something I'm glad for... TN only charges $2 per document to apostille! California charges $20 per document + $6 counter service fee (so our marriage cert. and my birth cert. cost $46). PA charges $15 per document. So, for the 44 documents we needed to have apostilled in TN, it was only $88. Had we been in CA, that would have been $880!!! Yikes! Between county seals, and state seals- our dossier is worth well over $300 and over 1 1/2 months of hard work.